Job Description Summary
The rapidly growing Dale E. and Sarah Ann Fowler School of Engineering (FSE) seeks highly motivated colleagues to help build Chapman University’s newest school. Opened in the Fall of 2019, FSE offers undergraduate degree programs in Computer Science, Computer Engineering, Data Science, Software Engineering, and Electrical Engineering, and is located in the new Swenson Family Hall of Engineering.

FSE is looking for a collaborative, goal-oriented individual with a growth mindset to join the team and fill the temporary role of Career Services Assistant. This is a great opportunity for a recent graduate, external graduate student (enrolled in a graduate program outside of Chapman University), or part-time staff looking to gain experience and/or internship hours in career services or advising in a higher education setting. Reporting to the Career Specialist, the Career Services Assistant is a part-time, temporary position through May 2024 that may be extended for an additional term.

The Career Services Assistant will support the Career Specialist with coordinating and programming career and student success-related events. Through preparation and coordination, the assistant will support various workshops, presentations, events, and work on assigned projects. Additionally, the assistant will provide administrative and marketing support to FSE career and internship services including the Chapman Engineering Student Accelerator (CESA) program, career-related events, student outreach, data collection and entry, and reporting. This role requires the individual to be a self-starter, go-getter and proactive with the ability to coordinate and execute projects both on their own and within a team environment.

Job Responsibilities

CAREER SERVICES SUPPORT

• Guide Fowler School of Engineering students to available resources for resume writing, career resources, job searching techniques, LinkedIn, and other career-related inquiries
• Support the preparation and execution of workshops for students on resume writing, cover letter writing, job search, and other resources and strategies
• Prepare and coordinate events and career programming using campus project management software and tools
• Operate Handshake, Chapman’s Career Portal, in an administrative capacity to make student appointments, answer general questions, and assist in other administrative functions
• Schedule and support logistics for classroom presentations and speaking engagements
• Manage time and prioritization of daily assignments, and long-term projects that contribute to career services and student success
• Develop skills in advising students on resume writing, career resources, job searching strategy, career assessments, and any other relevant career education tools
• Support the development of Chapman Engineering Student Accelerator (CESA) programming, advising, marketing, and administrative items
• Take meeting minutes, provide feedback, and contribute to career-related events, projects, and initiatives
• Communicate and deliver exceptional service with employers, external partners, and all career related inquiries
• Work with FSE student population to gather data, feedback, and collect surveys to measure effectiveness
• Create marketing campaigns and materials for FSE career-related items
• Learn and support commonly used software and online tools (training will be provided)
• Other duties as assigned

Required Qualifications

• Bachelor’s Degree or equivalent in education and experience
• Interest/experience in higher education, school counseling, or career services
• Availability to work up to 19 hours per week (these hours may vary depending on event and programming needs) through May 2024
• Availability to work some evenings and weekends to support FSE and Chapman events and programs (dates will be provided in advance)
• Ability to meet frequently with supervisor(s) and take instruction/direction
• Organizational and time management skills, with the ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload and carry them out promptly to meet deadlines and shifting priorities
• Demonstrated ability to establish rapport with students, staff, faculty, leadership, campus partners, and diverse constituencies
• Strong communication and interpersonal skills to convey accurate information professionally, with the ability to interact with diverse individuals and groups at all organizational levels
• Ability to problem solve and find creative solutions in a fast-paced, student-centered environment
• Ability to schedule and coordinate logistics for meetings, events, presentations, and workshops.
• Strong commitment to customer service, collaboration, and team success.
• Critical thinking skills with the ability to problem-solve, learn and make decisions that are consistent with, and in support of, school goals and objectives in accordance with university policy.
• Ability to use tact and diplomacy and to maintain a high level of confidentiality.
• Strong technical skills to learn and use enterprise systems needed for the position including, but not limited to, Microsoft Office Suite (Outlook, Word, Teams), Windows Operating System, Zoom, etc.

Desired Qualifications 

• Current enrollment in a graduate degree program for education, higher education, counseling, or related discipline.
• Prior experience in mentoring, academic advising, or teaching assistance
• Knowledge of engineering and technology labor market trends

Application

To apply, click here

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts
2. Letter of Recommendation 1
3. Letter of Recommendation 2
4. Curriculum Vitae